Email is undeniably a fantastic communication tool. However, there are certain things you should never share via email for safety reasons. Let’s explore what these are—because when it comes to security, it’s better to be safe than sorry.
What Should You Never Send Over Email?
Here are nine things you should never send through email and why.
Passwords and Authentication Credentials
It’s simple: never share your passwords or any other authentication credentials through email. Although email is generally secure, you can’t guarantee the message will be deleted on the recipient’s end. If either account gets compromised, your credentials could be hijacked, and you might not realize it until it’s too late.
Payment Card Numbers and Financial Information
Sharing payment card details via email is risky. Even if you’re vigilant about securing your inbox, you can’t control how careful the recipient is. It’s unsafe to assume they’ll treat your data with the necessary level of security.
Financial Account Numbers
Just like with payment cards, sharing financial account numbers via email is a bad idea. If someone gains access, they could steal funds and vanish, leaving you to deal with the consequences. Encrypt any message that contains such information.
Attorney-Client Privileged Documents
Documents protected under attorney-client privilege should never be sent via email. You can’t guarantee that someone without the necessary clearance won’t view them. Such sensitive information requires far more secure handling than any email platform can offer.
Social Security Numbers
Despite how vital Social Security numbers are, people often underestimate the risks of emailing them. Given the significant role these numbers play in official business, keeping them secure is crucial. Email isn’t secure enough for this purpose, yet this risk is frequently overlooked.
Protected Health Information
Protected health information is incredibly personal and private. Cybercriminals could exploit this data in various ways, potentially even interfering with medical care. Never share such information through email without proper security measures.
Driver’s License Numbers
A stolen driver’s license number can be used to commit various crimes, from opening financial accounts to filing for benefits. The risks are substantial and not worth taking. Avoid sending this information via email.
Passport Numbers
Like a driver’s license number, a passport number in the wrong hands can lead to serious criminal activities. Protect this number, and do not share it through email.
State ID Numbers
A state employer ID or EIN is crucial for business tax purposes and governmental interactions. Scammers could use this information to pose as a business representative, leading to significant headaches, from stolen tax returns to unauthorized loans. Keep this information out of emails.
Be Cautious When Sending Emails
Don’t let email—an essential business communication tool—become a vulnerability. North Central Technologies can help secure your communication and help you meet compliance regulations. Contact us at 978-798-6805 to learn more.
